About BayTrack Maintenance
BayTrack Maintenance was built by a diesel mechanic who wanted a better way to track inspections, repairs, and preventive maintenance — and couldn’t find software that actually fit the job.
Inspections on clipboards. Work orders split between spreadsheets and whiteboards. Preventive maintenance tracked “somewhere” — but never fully reliable.
Instead of forcing real-world work into rigid software, BayTrack was built around how mechanics, technicians, and service writers actually operate day to day.
Built From the Shop Floor Up
BayTrack wasn’t designed in a boardroom. It was shaped by real service calls, real inspections, and real frustration with tools that didn’t connect the dots.
Modern tools — including AI — helped accelerate development, but every feature is grounded in practical experience. If it doesn’t make sense on the shop floor, it doesn’t ship.
Our Approach
🎯 Reliability Over Bloat
Features ship when they’re solid — not half-finished. The goal is software you can trust every day, not a checklist of unused tools.
🛠️ Built for Real Work
Designed for people who actually turn wrenches. Simple enough for technicians, powerful enough for managers and owners.
📣 Feedback-Driven
Early access users help shape what gets built next. Real problems from real shops drive the roadmap.
What BayTrack Covers Today
A complete maintenance platform: inspection → work order → parts → invoice → payment — with visibility across assets, shops, customers, and teams.
- Work orders with labor, parts, 3C documentation, warranty tracking, and attachments
- DVIR/DOT-friendly inspections with templates, photos, and defect tracking
- Preventive maintenance scheduling by time, mileage, or engine hours
- Estimates with customer approval workflow and conversion to work orders
- Invoicing with Square payment links, Square Terminal integration, and partial payment tracking
- Purchase orders with receiving and automatic inventory updates
- Parts inventory with low-stock alerts, pricing matrices, and auto-decrement
- Customer management with contacts, addresses, price tiers, and fleet fields
- 8 built-in reports: cost per vehicle, labor productivity, margins, AR aging, and more
- QuickBooks Online integration for invoice export and customer import (one-way)
- Customer portal for self-service invoice and estimate access
What We're Not Trying to Be
BayTrack is not trying to replace your accounting software or become a full ERP. We integrate with QuickBooks for financials and focus on what we do best: keeping maintenance organized, documented, and billable. Every feature is built to reduce friction in the shop — not to check boxes on a feature list.
Product Status
BayTrack Maintenance is live and in production across all three tiers. Core maintenance, payments, inventory, purchasing, reporting, telematics, compliance tools, and vendor collaboration are all available today.
We're transparent about what's available and what's coming. View the product roadmap or check out pricing to see what's included at each tier.
Who It’s For
Fleets
Owner-operators to regional carriers
Repair Shops
Independent diesel & heavy-duty shops
Mobile Mechanics
Field service & roadside operations
Questions or Feedback?
Built by a mechanic — always open to hearing from other mechanics and fleet owners.
support@baytrackapp.com