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BayTrack Maintenance
BayTrack MaintenanceBuilt by a diesel mechanic
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Inspections

Run pre-trip, post-trip, and DOT inspections with custom templates and automatic work order generation.

Overview

BayTrack inspections help you maintain compliance and catch issues before they become problems. Create custom inspection templates, run inspections on any asset, and automatically generate work orders for failed items.

  • DVIR — Driver Vehicle Inspection Reports for pre-trip and post-trip
  • DOT inspections — Annual and periodic compliance inspections
  • Custom inspections — Any recurring checklist you need

Inspection Templates

Templates define what items are checked during an inspection. Create templates for different purposes:

  • Pre-trip DVIR (brakes, lights, tires, etc.)
  • Annual DOT inspection
  • PM inspection checklist
  • Reefer unit inspection

Creating a template

  1. 1

    Go to Inspection Templates

    Navigate to Settings → Inspection Templates.
  2. 2

    Create new template

    Click Add Template. Enter a name and description.
  3. 3

    Add inspection items

    Add items to check. Each item can be:
    • Pass/Fail — Simple yes/no check
    • Measurement — Numeric value (e.g., tire tread depth)
    • Text — Free-form notes
  4. 4

    Organize sections

    Group related items into sections (e.g., "Brakes", "Lights", "Tires").
  5. 5

    Save

    Save your template. It's now available when running inspections.

Running Inspections

  1. 1

    Start an inspection

    From an asset's detail page, click New Inspection. Or go to Inspections → New Inspection.
  2. 2

    Select template and asset

    Choose which template to use and which asset to inspect.
  3. 3

    Complete the checklist

    Go through each item and mark pass/fail. Add notes and photos as needed.
  4. 4

    Submit

    When finished, submit the inspection. Failed items can automatically generate a work order.

💡 Photos

Attach photos to inspection items to document issues. Photos are saved with the inspection record and can be included in work orders.

Handling Failed Items

When an inspection has failed items:

  • You're prompted to create a work order for the failed items
  • The work order includes the failed items as the complaint
  • Photos and notes from the inspection are attached
  • The asset status can be automatically set to "Out of Service" for critical failures

Inspection History

View complete inspection history for each asset:

  • All past inspections with pass/fail status
  • Who performed each inspection and when
  • Full details including photos and notes
  • PDF export for compliance documentation