Receive Stock
Add parts to inventory without a purchase order by uploading a vendor invoice.
Overview
Receive Stock lets you add parts to inventory by uploading a vendor invoice photo. BayTrack uses AI to read the invoice, extract line items, and match them to your parts catalog automatically.
ℹ️ Multi-Location Required
This feature requires multi-location inventory mode. Enable it in Settings, then Inventory, then Storage Locations.
How to Receive Stock
- 1
Go to Receive
Navigate to Receipts in the sidebar, then click + Receive Stock. - 2
Select shop and vendor
Choose which shop to receive into and optionally select the vendor. - 3
Upload invoice
Take a photo or upload an image of the vendor invoice. BayTrack will extract line items automatically. - 4
Review and match parts
Review the extracted lines. Link any unmatched items to parts in your catalog. - 5
Confirm receipt
Once all lines are matched, click Confirm to add the parts to inventory.
Part Matching
BayTrack tries to automatically match invoice lines to your parts catalog using:
- Exact match - Part number matches exactly
- Cross-reference - Part has alternate part numbers configured
- Vendor part number - Part has a vendor-specific number on file
For unmatched lines, click the line to search and link a part manually.